A. WHAT TYPE(S) OF DATA DO WE COLLECT? WHY AND ON WHAT LEGAL BASIS(ES)?

I. WHAT DATA?

I. Cookie Management

Necessary Cookies are absolutely necessary for the proper functioning of the website. This category only includes cookies that ensure the basic functionalities and security features of the website. These cookies do not store any personal information. Non-Necessary Cookies that are not particularly necessary for the functioning of the website and are specifically used to collect personal data from the user through analytics, advertisements, or other embedded content are called non-necessary cookies. It is mandatory to obtain the user’s consent before placing these cookies on your website. Others Other cookies used by the website Analytics These cookies are used to track the statistics of visitors to the website.

II. Access Data (Logfiles)

Date and time of the visit; Name of the page viewed; Amount of data viewed; IP address; Referrer URL; Browser type; Browser version; User’s operating system; Internet service provider; etc.

III. Contact Form

Name; Email; Phone; Various (all personal data included in the “comment” box).

II. WHO IS AFFECTED?

All users of our website.

III. WHY AND ON WHAT LEGAL BASIS?

I. Our cookies allow us to tailor the content of our website by analyzing traffic on our website based on your usage habits and preferences. A cookie is a small file downloaded to your browser when you access certain websites. Cookies allow a site to recognize your preferences. This can help us provide you with a more user-friendly browsing experience. For example, cookies allow us to remember your language preferences, so you won’t have to indicate them again on each visit to our website. Each cookie generally contains: The name of the server from which the cookie was sent; The cookie’s lifespan; A value – usually a randomly generated unique number. (The website’s server that sends the cookie uses this number to recognize you when you return to our site or navigate from one page to another). You have the option to delete all cookies already stored on your computer and configure most browsers to block them. However, in this case, you may have to indicate certain preferences every time you visit a site, and some services and features may not be accessible. Additional information on cookie settings How to exercise your choices, depending on the browser you use? For managing cookies and your choices, the settings of each browser are different. It is described in the help menu of your browser, which will let you know how to modify your cookie preferences.

Legal basis: depending on the type of cookies (necessary, preference, or marketing), the processing is either based on our legitimate interest in improving the content of our website or on your consent for preference and marketing cookies. II. You offer a more personalized and simplified browsing experience, for example, when you visit our website, the information related to your visit to our site is recorded in what are called “logfiles,” which are stored on the server. This data is used by us exclusively for statistical purposes and to make our website more user-friendly. However, we also reserve the right to investigate these log files in more detail in case of concrete suspicion of illegal use of our website. Legal basis: our legitimate interest in improving the content and navigation of our website. III. Respond to your requests via our contact form, we need to process some of your personal data in order to respond to your inquiries and serve you better. Legal basis: the execution of pre-contractual measures taken at your request.

B. THE RETENTION PERIOD OF YOUR DATA:

We are committed to retaining your personal data only for as long as necessary to fulfill our mission / the time necessary to achieve the purpose. However, some of your personal data is retained for a longer period as required by law as well as for the time necessary for the processing of any legal proceedings. Regarding cookies, the retention periods are specified through our cookie management tool. Finally, we also retain your personal data for as long as necessary to assert our rights in case of any legal proceedings or investigations related to our services.

C. THE PEOPLE WITH WHOM WE SHARE YOUR DATA:

Google Analytics: Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses cookies to help the publisher analyze the usage of the site by its users. The data generated by cookies regarding the user’s use of the site (including the user’s IP address whose last octet has been truncated before being recorded using the method “_anonymizeIp()”) will be transmitted and stored by Google on servers located in the United States. Google will use this information to evaluate how the user uses the site, compile reports on the activity of the site for the publisher and site managers, and provide other services related to the site’s activity and internet usage. Google may disclose this data to third parties in case of legal obligation or when these third parties process this data on behalf of Google. Google will not retrieve the user’s IP address with any other data held by Google. By using the site, the user expressly consents to the processing of the user’s data by Google under the conditions and for the purposes described above. If not, the user must change the cookie settings in their browser as explained below. The user can choose to disable tracking by Google Analytics on the site by clicking on this link. This will result in placing an opt-out cookie on the user’s device that will prevent any tracking or tracing of the user’s sessions as long as the said cookie remains present on the user’s device. Google Maps: The website may use the Google Maps API, a mapping service provided by Google Inc. (“Google”), to display geographical information in the form of visual maps. The use of Google Maps results in the collection of information regarding the use of the maps, and this data is stored in cookies and transmitted to Google. For more information on how Google processes and uses this data, please refer to Google’s Privacy Policy. This is also where the user can adjust their privacy settings for Google’s services. Our employees who need access to your personal data in order to better process your requests. Data center (hosting our website), due to technical requirements arising from the needs of reliability and security, we may be required to store personal information in locations over which we have no direct control (for example, on servers in a data center, with access providers, or on backup servers). Our website is hosted in a data center located in the Netherlands.

D. TRANSFER OF YOUR DATA TO THIRD COUNTRIES (OUTSIDE THE EUROPEAN ECONOMIC AREA):

In principle, we do not share, transfer, or disseminate your personal data in any other way to third countries (outside the European Economic Area), unless the purpose of the contract requires it, if the law requires it, or if you expressly consent to such transfer. In case of transfer to a third country, we will ensure to inform you personally of the appropriate protective measures taken to best protect your personal data.

E. PROTECTION OF YOUR DATA:

We use a range of technical and organizational measures necessary to protect your personal data to limit the risks of destruction, loss, alteration, unauthorized access, or processing, including physical, electronic, and management measures to ensure the security, accuracy, and up-to-date status of your personal data. These measures include:

  • The education and training of relevant staff to inform them of our obligations regarding privacy protection when processing personal data.
  • Administrative and technical controls to restrict access to personal data based on the “need to know” principle.
  • Standard security practices in terms of systems used to process personal data (e.g., firewall, antivirus, etc.).
  • Secure communication channels to facilitate the transmission of personal data.

F. YOUR RIGHTS:

I. Right of Access You have the right to obtain a copy of the personal data we hold about you. II. Right to Rectification You have the right to request the rectification of your personal data in case it is inaccurate or incomplete. III. Right to Erasure You have the right to request the erasure of your personal data when it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent on which the processing is based. IV. Right to Restriction of Processing You have the right to request the restriction of processing your personal data under certain circumstances. V. Right to Data Portability You have the right to request the portability of your personal data, allowing you to obtain it in a structured, commonly used, and machine-readable format. VI. Right to Object You have the right to object at any time to the processing of your personal data based on our legitimate interests. VII. Right to Withdraw Consent If you have consented to the processing of your personal data, you have the right to withdraw this consent at any time. If you wish to exercise any of these rights, please send us an email at [your email address].

G. CHANGES TO THIS PRIVACY POLICY:

We reserve the right to modify this privacy policy at any time, in compliance with the law in force. The user is invited to regularly consult this page to be aware of any updates. The date of the last modification is indicated at the top of this document.

G. CHANGES TO THIS PRIVACY POLICY:

We may modify or amend this privacy policy from time to time. This may be due to legislative changes, the development of new services, or changes in the way we process personal data. To keep you informed of any changes made to this privacy policy, we will update the revision date at the top of the page. The new modified or amended privacy policy will take effect from this revision date. Therefore, we encourage you to periodically review this privacy policy to stay informed of any changes. Furthermore, all our clients will receive the updated version by email along with a summary of the proposed changes.

H. CONTACT US:

If you need any additional information regarding the use of your personal data by www.yoursite.lu or if you wish to obtain a PDF version of this privacy policy, please contact us at the following address: ip@pesim.lu. To keep you informed of any changes made to this privacy policy, we will update the revision date at the top of the page. The new modified or amended privacy policy will take effect from this revision date. Therefore, we encourage you to periodically review this privacy policy to stay informed of any changes. Furthermore, all our clients will receive the updated version by email along with a summary of the proposed changes.